Tips on Selecting the Best Copy Machine
Are you in search of a copy machine for your office work and you do not know where to start? You do not need to worry because you are not alone as there are many others in the same situation. There are many models of copy machines in the market, and this makes it difficult to select the best. Clients have different needs for the copy machines and identifying your requirements would be the first step towards getting the machine. In a busy office, it is likely that there is a high need for documentation and paperwork and therefore, you will require a machine which can cope up with the work. Here are some of the facts which you may consider when purchasing a copy machine.
Capacity – Also known as volume of the machine and it refers to the number of copies produced by the machine within a period of one month. Depending on the number of copies a machine can produce in a month, it can be classified as low volume, medium volume, high volume and professional printing. You must first establish the nature of work you intend to do with the copy machine so as to decide on the best size that suits your needs.
Additional features – A copier does not only make copies, but it should also do other tasks such as printing, scanning and faxing. The machine should also be compatible and connectable with other devices such as phones and Bluetooth devices. Some copy machines are wireless and only use networks to perform a task which is advantageous because it creates more space in the office because of reduced use of cables.
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Speed – Copy machines have different processing rates, and this direct relates to the volume of work it can do. Copy machines have different processing speeds which you will see on the specifications. Again, the best rate for your needs will depend on the nature of work to do with the machine. Time is of the essence, and therefore, you must select that which has the highest processing speed.
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Manufacturer – Many companies make copy machines, and you must do your research to find the best one with high-quality products and good reputation. A manufacturer who has been in the market for a significant period is the best to deal with because many clients have benefited from the products and services. A well-established manufacturer must have a customer care office to deal with various complaints from customers in case of a problem with the machine.
Warranty and payment options – Copy machine is just like any other machine which can develop mechanical breakdowns at any time after purchase. You must make sure that they seller has a suitable payment option with proper documentation which might be crucial in a warranty when the machine has some hitches.
Price – Many people would have this as the first consideration, but it should not be the only factor to guide you when buying a copy machine. Buy an affordable machine which will cater to your needs adequately but do not buy a cheap one which will have frequent breakdowns leading to expensive repairs.